How to make an invoice with your logo
- Add your logo. Drop it in, paste it, or click to choose a file. The invoice colour matches your logo automatically.
- Pick a template. Classic, Modern, Minimal, Bold or Trade. You can switch at any time.
- Enter your details. Your business name and ABN, your customer, and each item with its quantity and price.
- Save as PDF. When the ATO checklist is all ticked, save the invoice as a PDF and email it to your customer.
Your logo, your colours
An invoice with your logo looks more professional and is easier for customers to recognise when they pay. Upload a PNG, JPG, SVG or WebP. Transparent PNGs and SVGs look best. Use the size slider to make it bigger or smaller, and put it on the left or right of the header. "Match colour to logo" picks the strongest colour in your logo and uses it for the template.
Your logo is processed in your browser and never uploaded. If you tick "Remember my details", it's saved on this device for your next invoice.
Invoice templates for your kind of work
Quotes too, and one click to invoice
Switch "Invoice details" to Quote to send a quote with a "valid until" date instead. When the customer says yes, press Convert to invoice: the customer and items carry across, the invoice gets its own number and today's date, and the quote number goes in the reference. Quotes and invoices are numbered separately.
Five free invoice templates
Every template carries the same ATO-required details, so pick whichever suits your business. Each one works with any accent colour and your own logo.
| Template | Looks like | Good for |
|---|---|---|
| Classic | Clean black type, thin rules | Any business, accountants, consultants |
| Modern | Full-width colour band with your logo | Designers, agencies, studios |
| Minimal | Serif title, lots of white space | Photographers, writers, creatives |
| Bold | Large title, dark table header | Shops, events, hospitality |
| Trade | Boxed sections and a grid table | Tradies: electricians, plumbers, builders, cleaners |
Invoices for sole traders, tradies and small businesses
Sole traders, contractors and freelancers can use any template. If you're not registered for GST, switch off "Registered for GST" and you get a plain invoice with no GST, which is what the ATO expects. Tradies often prefer the Trade template: the boxed layout keeps labour, materials and call-out fees easy to read. Turn on "Remember my details" and the next invoice number fills itself in.
What a tax invoice must show
If you're registered for GST, a tax invoice must include these details. The checklist next to the preview ticks them off as you type.
| Detail | When it's needed |
|---|---|
| The words "Tax invoice", shown clearly | Always |
| Your business name and ABN | Always |
| The date it was issued | Always |
| Description, quantity and price of each item | Always |
| The GST amount, or a statement that the total includes GST | Always |
| Which items are GST-free | When some items have no GST |
| The buyer's name or ABN | Sales of $1,000 or more (including GST) |
Only GST-registered businesses can issue a tax invoice. If you're not registered, turn off "Registered for GST": the invoice is then titled "Invoice" and shows no GST.
Questions people ask
What must an Australian tax invoice include?
The words "tax invoice", the seller's name and ABN, the date of issue, a description of each item with its quantity and price, the GST amount (or a statement that the total includes GST), and which items are GST-free. For sales of $1,000 or more it must also show the buyer's identity or ABN.
Can I issue a tax invoice if I'm not registered for GST?
No. Only GST-registered businesses can issue a tax invoice. If you're not registered, issue a plain invoice without GST. Switch off "Registered for GST" and this generator does that for you.
When do I have to give a customer a tax invoice?
If you're registered for GST, you must give a tax invoice within 28 days when a customer asks for one for a taxable sale of more than $82.50 including GST.
Can I add my logo to the invoice?
Yes. Drop, paste or choose a PNG, JPG, SVG or WebP logo. You can resize it, put it on the left or right, and match the invoice colour to it. The logo stays in your browser and is never uploaded.
Do sole traders need an ABN on their invoices?
If you're running a business you should quote your ABN. If you don't, a business paying you may have to withhold tax from the payment at the top rate. You only need GST on your invoices if you're registered for GST.
Which invoice template should I use?
Any of them is valid, because the required details are the same in every template. Trade suits tradies who want a boxed, easy-to-scan layout. Modern and Bold stand out with your brand colour. Classic and Minimal are quiet and professional.
How do I save my invoice as a PDF?
Press "Save as PDF / Print", then choose "Save as PDF" as the printer in the dialog that opens. On a phone, use Share and then Save to Files or Print.
Is my invoice data uploaded anywhere?
No. The invoice is built in your browser. If you choose to remember your business details, they are stored only on this device, and you can forget them at any time.
Sources and limits
- ATO: Tax invoices
- ATO: Registering for GST
- ABN Lookup to confirm an ABN is active
The ABN check only confirms the number is in a valid format. It doesn't confirm the ABN is active or belongs to that business. This tool uses the standard 10% GST rate and is not tax advice.